Who we are –
Our website address is: https://upton-blues-festival.co.uk.
Our forwarding address is https://uptonbluesfestival.com
Upton Blues Festival understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, uptonbluesfestival.com (“OurSite”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” – means an account required to access and/or use certain areas and features of Our Site;
“Cookie” – means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of OurSite. Details of the Cookies used by Our Site are set out in Part 14, below; and
“Cookie Law” – means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
2.0 Information About Us
Our Site is operated by Upton Blues Festival, a registered Charity , registered in England under Charity number – 1148230.
1 Church Cottages
Upton Upon Severn
Data Protection Officer: Grahame Bunn.
Email address: firstname.lastname@example.org.
3.0 What Does This Policy Cover?
4.0 What Is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5.0 What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which wewill always work to uphold:
- The right to access the personal data we hold about you. Part 13 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by usis inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 15 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to ususing your personal data for a particular purpose or purposes.
- The right to withdraw consent. This means that, if we arerelying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about ouruse of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data wehold about you changes, please keep usinformed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about ouruse of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 15.
6.0 What Data Do You Collect and How?
Data Collected & How we collect the Data
Identity Information including name, email, address – Shop details on transaction entry
Contact information including address, email address, telephone number – Shop data entry on purchase of product, signup up to mailing list.
Payment information including, card details, bank account numbers – Woocommerce and Stripe secure checkout, we do not store card details on this website.
Profile information including preferences, interests, login details, purchase history. – Stripe account for purchase history.
Technical information including, IP address, browser type and version, operating system. – Google Analytics
Data from third parties including technical information, contact information, profile information. – Secured via Stripe account login and Woocommmerce order application.
7.0 How Do You Use My Personal Data?
Under the Data Protection Legislation, wemust always have a lawful basis for using personal data. The following table describes how wemay use your personal data, and ourlawful bases for doing so:
|What We Do||What Data We Use||Our Lawful Basis|
|Registering you on Our Site.||Via Mailchimp mailing list, by accepting cookies on our site.||Registering interest on our site we will email you from time to time with relevant updates from Upton Blues festival blog.|
|Providing and managing your Account.||Your personal details, name, number, address and password logins details.||These are kept when you sign up for an account with us to shop online with us. You can access this via your own login when you setup the account.|
|Providing and managing your access to OurSite.||Login Details||Sharing your login details with you only.|
|Administering Our Site.||Updating details||We give you access to these details and can ask you to keep them up to date.|
|Supplying our products and services to you.||Purchase History, mailing list signup.||Offering you related information which you initially signed up for.|
|Managing payments for our|
products and services.
|Contacting you with regards your order or collections.|
|Personalising and tailoring ourproducts and servicesfor you.||Keeping sales records to improve on stock records.||Tracking sales enables us to provide better products and manage our distribution.|
|Communicating with you.||Name, photo and email.||To contact you for relevant news, sales or recent orders to us.|
|Supplying you with information by emailthat you have opted-in-to (you may opt-out at any time by unsubscribing on the mailing list email.||Email address||If you are opted in you will continue to receive mailing from us until you opt out of this service.|
With your permission and/or where permitted by law, wemay also use your personal data for marketing purposes, which may include contacting you by email OR telephone OR text messagewith information, news, and offers on our products AND services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.
Third Parties (including) Mailchimp, Stripe and our campsite booking link whose content appears on OurSite may use third-party Cookies, as detailed below in Part 14. Please refer to Part 14 for more information on controlling cookies. Please note that we do not control the activities of such third parties, nor the data that they collect and use themselves, and we advise you to check the privacy policies of any such third parties.
We use the following automated system for carrying out certain kinds of decision-making OR profiling. If at any point you wish to query any action that wetake on the basis of this or wish to request ‘human intervention’ (i.e. have someone review the action themselves, rather than relying only on the automated method), the Data Protection Legislation gives you the right to do so. Please contact us to find out more using the details in Part 15.
- The following automated decision-making method(s) may be used:
- Mailchimp for mailing lists.
- The following automated profiling may take place: Search patterns using IP addresses.
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish usto explain how the new purpose is compatible with the original, please contact ususing the details in Part 15.
If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.
In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.
8.0 How Long Will You Keep My Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reasons for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
|Type of Data||How long we keep it|
|Identity Information including name, title.||Unlimited, until notified otherwise|
|Contact information including address, email address, telephone number.||Unlimited, until notified otherwise|
|Payment information including payment details stored by Stripe and WooCommerce||30 days from entry|
|Profile information including <<insert data collected, e.g. preferences and interests, username and password, purchase history||Unlimited, until notified otherwise|
|Technical information including <<insert data collected, e.g. IP address, browser type and version, operating system.||30 days.|
9.0 How and Where Do You Store or Transfer My Personal Data?
We will store or transfer some of your personal data within the UK. This means that it will be fully protected under the Data Protection Legislation.
We may store or transfer some or all of your personal data in countries that are not part of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein) OR EEA. These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. This means that wewill take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows.
OR Where we transfer your data to a third party based in the US, the data may be protected if they are part of the EU-US Privacy Shield. This requires that third party to provide data protection to standards similar to those in Europe. More information is available from the European Commission.
Please contact ususing the details below in Part 15 for further information about the particular data protection mechanism used by uswhen transferring your personal data to a third country.
The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:
- limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so;
10.0 Do You Share My Personal Data?
Wewill not share any of your personal data with any third parties for any purposes, subject to the following exceptions.
We sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we areinvolved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
|Recipient||Activity Carried Out||Sector||Location|
|State, police or law officials||Ongoing investigations, fraud or legal enquires.||Law||UK, US or Europe|
If any of your personal data is shared with a third party, as described above, wewill take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, ourobligations, and the third party’s obligations under the law, as described above in Part 9.
If any personal data is transferred outside of the EEA, wewill take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 9.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
11.0 How Can I Control My Personal Data?
- In addition to your rights under the Data Protection Legislation, set out in Part 5, when you submit personal data via Our Site, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails OR at the point of providing your details and by managing your Account).
- You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
12.0 Can I Withhold Information?
You may access certain areas of Our Site without providing any personal data at all.
13.0 How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell useverything we need to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within 30 days and, in any case, not more than one month of receiving it. Normally aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
The first person to text 07740779531 and quote “free cup” with your name and contact details, will receive a free enviro-cup.
By using Our Site, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us.
Third-party Cookies are used on Our Site for logging visitor information. For more details, please refer to the table below. These Cookies are not integral to the functioning of OurSite and your use and experience of Our Site will not be impaired by refusing consent to them.
All Cookies used by us and on Our Site are used in accordance with current Cookie Law.
Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first-party Cookies and block third-party Cookies.
Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown in the table below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that OurSite may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
The following first-party Cookies may be placed on your computer or device:
|COOKIE NAME||PURPOSE||PERSISTENT OR SESSION|
|accounts||Lists User accounts||Persistent|
|livemode||Determines dashboard User mode||Session|
|stripe.csrf||Prevents cross site request forgery||Session|
|session||Provides a unique session identifier for dashboard Users||Persistent|
|machine_identifier||Provides a unique session identifier for authentication||Persistent|
|viewedApplePay||Retains ApplePay settings||Persistent|
|country||Sets a country code as determined by IP address||Persistent|
|lang||Sets a language code||Persistent|
|last-used-checkout-name||Customizes content for Checkout Users||Session|
|cid||Sets a value to track User metrics||Persistent|
|checkout-test-session, checkout-dashboard-session||Associates a device with a “Remember Me” Checkout account||Persistent|
Third party cookies
|COOKIE NAME||PURPOSE||OPT OUT LINK|
|Used for analytics and service improvement|
In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
15.0 How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details for the attention of Grahame Bunn:
Email address: email@example.com.
Postal Address: Upton Blues Festival – 1 Church Cottages, Church St, Upton Upon Severn, Worcester. WR8 0HX
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.